Recognition & Audit

Essential processes for maintaining your campus group's status and funding with the UTMSU.

Campus Group Recognition

Recognition is an annual process where student groups renew their membership with the UTMSU, or apply for the first time. The recognition season takes place over the summer semester.

Benefits of Recognition

Funding from the UTMSU
- General Funding: support for regular campus-group operations and programming.
- Additional Funding: extra support that may be available for eligible initiatives and events.
Access to office space and lockers
A campus-group bank account and bank card
Room bookings in the Student Centre

Recognition Requirements

Constitution
Events breakdown
Executive team list with at least four undergraduate UTM students
Membership list with at least 25 undergraduate UTM students (For Clubs only)

1. Complete the Templates

Event Breakdown Template

Outline your planned events for the year.

DOCX

Membership List Template

Track your general members.

XLSX

Executive Team Template

List your executive team and their roles.

XLSX

Constitution Outline

Standard template for your group's constitution.

DOCX

2. Submit Your Application

New Campus Group Recognition Form

For groups applying for the first time.

Existing Campus Group Recognition Form

For groups renewing their recognition.

Academic Society Recognition Form

For departmental academic societies.

Financial Audit

Audits keep campus group finances transparent and accountable. Recognized groups must complete a mandatory audit twice each year - once in the fall (around November) and once in the winter (around April). Completing your audit keeps your group eligible for continued UTMSU funding.